Debt collection letters are different from ordinary letters. Be extremely careful about the language used in such letters. Make sure that you are extremely professional in your approach. Do not make use of words that can ruin relationships with your customer.

If you fail to behave professionally in this letter, it may result to heavy charges and penalties. In the worst situation, your debt may get cancelled as well. Therefore, it is necessary that the content of such letters reflect absolute professionalism as stipulated by law.

The following elements should be avoided while drafting a debt collection letter:

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Threats to Debtors

  • A language that is aimed at intimidating the debtor is not acceptable. It shows disrespect towards your debtor who is a patron of your business. As per law, it is necessary to address a debtor with utmost respect. Calling debtor by some vague names is strictly prohibited.
  • The law also states that intimidations should not form part of credit issuance policies. Hence, including them in the debt collection letter may lead you to uninvited trouble in future. Hence, it is advisable to respect your debtor in the debt collection letter.
  • To conclude, be extremely calm and composed while drafting the debt collection letter. Make sure you act professionally. Anger, frustration and past experiences with the debtor should be kept aside while drafting this letter.

Language That Disrespects the Debtor

  • A language that is aimed at intimidating the debtor is not acceptable. It shows disrespect towards your debtor who is a patron of your business. As per law, it is necessary to address a debtor with utmost respect. Calling debtor by some vague names is strictly prohibited.
  • The law also states that intimidations should not form part of credit issuance policies. Hence, including them in the debt collection letter may lead you to uninvited trouble in future. Hence, it is advisable to respect your debtor in the debt collection letter.
  • To conclude, be extremely calm and composed while drafting the debt collection letter. Make sure you act professionally. Anger, frustration and past experiences with the debtor should be kept aside while drafting this letter.

blog3A wise creditor will always pretend to be in good terms with his debtor, irrespective of bad past experiences. Ultimately, that debtor is your customer. He will bring business to your organization. Thus, it is necessary to maintain healthy relations with him. While drafting your debt collection letter, you will benefit more by keeping this fact in mind rather than focusing on releasing your anger or frustration. After all, your main target is recovery of your debt and not revenge. For further assistance, visit http://www.doubleaceassociates.com/.